Privacy Policy


  The Windermere and Bowness Civic Society (WBCS) processes third party data in accordance with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679).

  WBCS is a registered charity, registration number 50568, and third party includes WBSC members.

  In order to comply with the GDPR, WBCS has identified and justified “legitimate interests” as the most appropriate and valid lawful basis for processing personal data, understands the responsibility to protect individual’s interests, and regularly reviews its data processing. WBCS has a published Privacy Policy.


  WBCS recognises that the assessment for “legitimate interests” can be broken down into a three-part test, namely purpose, necessity and balancing.

  WBCS communicates with its members to inform them of WBSC activities and to provide its members opportunities to be involved with Society activities. Methods of communication are regular newsletters and emails, plus occasional mailings, emails and telephone conversations.

  The processing assists the WBCS to achieve its charitable objects, and the Society members gain information about the Society’s activities.

  The wider and important benefits of the processing include public benefit detailed in the WBCS Constitution as adopted by the Annual General Meeting on 13th March 2014.

  Given that the processing is the principal means of engaging the members in Society activities, then the impact of not processing would mean that the WBCS would not be able to achieve its charitable objects.

  WBCS is committed to processing data in an ethical and lawful manner.

  The processing of data as described in “Purpose” furthers the interests of the WBCS, and is considered to be reasonable with there being no less intrusive ways to achieve the same result.

  WBCS maintains simple membership data including names, addresses, telephone numbers, email addresses and whether or not subscriptions are up to date. The data has been given voluntarily by members who can opt-out of membership at any time. For those individuals who have authorised the WBCS to claim Gift Aid on their subscriptions, the WBCS submits the minimum required details to HMRC in order to comply with legislation. WBCS deletes data of individuals who are no longer members, and does not disclose personal data to third parties unless required by law. WBCS is happy to explain its processing and the legal grounds for using information.


  Windermere and Bowness Civic Society (WBCS) holds data on its members, other individuals and organisations, both in paper and digital form. This data can be accessed by the officers and other trustees of the society in order that they may conduct the activities of the society.

  WBCS maintains data in accordance with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) on the legal basis “legitimate interest”. This interest is for the society to communicate with its members, thereby informing them of WBSC activities and providing its members opportunities to be involved with Society activities. Full details of the legitimate interest assessment are available from WBCS.

  WBCS collects only data necessary for the society to provide membership benefits, and the data is used only for society purposes. WBCS only discloses personal data to third parties if you have specifically asked us to, or when required by law, including to HMRC for those members who have authorised us to claim Gift Aid on their donations. WBCS members have the right to ask for a copy of the information the Society maintains about them, update and correct information, and can request that their details are removed from the Society records.

  If any individual has any concerns regarding the processing of data by WBCS, they may contact the society by post addressed to the secretary of the WBCS or by email to .(JavaScript must be enabled to view this email address).